Bookings and enrolment
Take trials, block bookings and term enrolments without a spreadsheet in sight.
- Public class listings with live capacity
- Trials that convert into enrolments
- Waiting lists with ordered promotion
Built for activity providers
Run the classes. Lose the admin.
ClubLand brings bookings, enrolments, payments, registers and parent communication into one system — so your team spends its time teaching rather than chasing spreadsheets, inboxes and payment links.
- Dance schools
- Sports academies
- Swimming schools
- Holiday clubs
The problem
Most providers are running four systems that do not talk to each other
A booking form here, a spreadsheet there, a payment tool that knows nothing about your timetable, and an inbox holding the rest together. ClubLand replaces that with one record of the truth.
Today
- Bookings arrive by email, text and word of mouth
- Registers live on paper or in a shared spreadsheet
- Payment chasing eats an evening every month
- Parent updates are copied between systems by hand
With ClubLand
- Parents book and manage places themselves
- Registers are ready on the device already in your pocket
- Subscriptions collect and retry automatically
- Messages go to exactly the right families, on the record
Core capabilities
Five things every activity provider has to get right
ClubLand is being built around the work that actually fills a provider's week.
Payments
Recurring subscriptions, one-off fees and failed-payment recovery, kept separate from your class records.
- Recurring and one-off collection
- Automatic retries and dunning
- Reconciliation against enrolments
Registers and attendance
Mark off a class from the side of the hall, on the device you already have with you.
- Mobile-first registers for instructors
- Absence, catch-up and make-up tracking
- Attendance history per attendee
Family records and safeguarding
Everything a responsible provider must know about a child, held once and available to the people running the class.
- Guardians, emergency contacts and consents per child
- Medical and safeguarding notes with a full audit trail
- Custom fields for the questions only your school asks
Parent communication
Reach the right families with the right message, and keep a record of what was sent.
- Segmented messages by class or term
- Automated reminders and confirmations
- A full communication history
Mark attendance on the device you have with you
No laptop required. Open the register on your phone or tablet, mark attendance as students arrive, and the record is already saved.
- Works on any device with a browser
- Automatically synced across instructors
- Attendance history per attendee
Who it is for
One platform, many kinds of provider
Different activities, the same operational shape: terms, classes, attendees, registers, payments and parents.
Dance and performing arts
Graded classes, multiple studios, show and exam seasons.
Football and sports academies
Age groups, squads, multi-venue sessions and pay-monthly memberships.
Swimming schools
Levels, assessments, tight capacities and rolling intakes.
Music and tutoring
Small groups, one-to-one lessons and recurring billing.
Gymnastics and martial arts
Grading pathways, trials and progression tracking.
Holiday clubs and camps
Short bursts of high-volume booking with day-by-day capacity.
For parents
Parents get an account, not a one-off checkout
Providers keep the relationship. Parents get somewhere sensible to manage it.
- Book without a phone call
- Find a class, check availability and book a trial or a full term in a few taps.
- One account, all attendees
- Children, adults, medical notes and consents in one place — and it works across the providers a family uses.
- Payments they can see
- Clear upcoming charges, receipts and a simple way to fix a failed payment before it becomes awkward.
- Updates that reach them
- Class changes, reminders and school news, sent to the families they actually apply to.
How it works
Set it up once, then run your term
No migration project and no consultant. The aim is a provider up and taking bookings in an afternoon.
- Step 1
Set up your school
Add venues, terms and classes once. Your timetable becomes the source of truth for everything else.
- Step 2
Open bookings
Share your branded booking page or embed it in your existing website. Parents book trials and places themselves.
- Step 3
Run the term
Take registers, manage waiting lists and message families without leaving the class you are teaching.
- Step 4
Get paid
Subscriptions and one-off fees collect automatically, with failures surfaced before they become arrears.
We are looking for a small group of pilot providers
ClubLand is in active development. If you run classes and you are tired of stitching tools together, we would like to build the first release with you.